Reports To:    Head of Supply Management

Position Purpose:   To establish and maintain local and national purchasing contracts for the procurement of engineering and technical supplies required to service facilities management contracts.

Key Result Areas:

  • Develop long term relationship with preferred suppliers and ensure uninterrupted supply of services.
  • Establish supply contracts that result in more efficient purchasing and improved supplier service.
  • Add value to internal and external customers and clients by ensuring a timely, professional and ethical purchasing service is provided.
  • Oversee the preparation and compliance with the approval process of all purchase orders.
  • Establish new accounts as required in accordance with company procedures.
  • Source specialist and/or local suppliers as required.
  • Assist in the development and enhancement of improved procurement and inventory management practices
  • Manage, monitor and review sub-contractors arrangements and compliance requirements.
  • Prepare spreadsheets and reports as required for supplier reviews and monitoring of purchasing statistics and other associated requests.
  • Liaise closely with the Accounts Department where necessary in regard to suppliers, manufacturers and commissions.
  • Maintain price files and supplier maintenance in record.
  • Maintenance of all records and files.
  • Ensure follow up of supplier appraisals and satisfactory resolution of issues.
  • Ensure Sodexo policies and procedures are followed at all times.
  • Ensure confidentiality of information at all times.


  • To ensure all rebate payments are received from suppliers and reported in a timely and efficient manner.
  • To analyse statistical information from suppliers.
  • To use income database management for promotional funds, supply right agreement and deferred rebates.

Key Competencies:

  • 3-5 years experience in technical services and spare part purchasing role background.
  • Knowledge of purchasing and supply of products and equipment used by facilities management operators.
  • Knowledge of computer based applications including word and Excel with ability to use a keyboard for extended periods.
  • Demonstrated ability in all aspects of inventory management, contract management and procurement with attention to detail.
  • Ability to demonstrate a high level of communication skills with an emphasis on the ability to deal with a variety of internal and external customers.
  • Superior written and verbal communication skills
  • Excellent administrative skills and organizational skills
  • Excellent personal presentation
  • Reliable and conscientious work ethic
  • The ability to work outside of business hours on occasion
  • The ability to travel from time to time.

To apply: Send your updated resume to 

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